CWR registration

Introduction

Used by many Copyright collectives, the CWR format standardizes communication between publishers and PROs significantly increasing data processing’s efficiency and streamlines the circulation of catalogs internationally.

CWR files contain:

  • the data necessary for the registration of works,
  • monitoring data and recording of the works,

This format has a universal vocation. This standardization makes it possible to lose no information and to add, over the course of its management, the various intermediaries and contracts governing a work.

The generalization of its use encourages publishers or administrators to use this format when they provide their catalogs. The publisher ensures that his sub-publisher will have a complete file, in the format of submission, that he will not alter. Thus, all PROs will have the same information.

To summarize, the CWR format intends to be the global catalog transmission format.

Naming the file

The file is strictly codified :

CWyyNNNNeee_ddd.v21

  • CW : immutable
  • yy : year of file creation (19 for 2019)
  • NNNN : a sequential 4-digit number generated by the transmitter
  • eee : SenderId of the issuer
  • ddd : SenderId of the recipient

SenderID codes are awarded by CISAC. A PRO will have a SenderID composed of numbers. ex: 058 for SACEM A publisher will have a SenderID composed of letters. To get a SenderId, contact Ms Nancy Brusselmans: Nancy.brusselmans@sabam.be, offering her 3 preferential letters. They will be awarded to you if they are not already attached to another entity.

Configuration/company

  • CWR_3letter_code : SenderId given by CISAC
  • CWR_SenderID : name of the entity

Registration

CWR registration consists in : * constitution of a group of works to be registered, * association of a PRO agreement to the submitter. : Ref: PRO agreement * export data in CWR format * transmission of this file to the PRO * import in Le Sage the ACK, analysis of the file: works accepted / rejected * reprocess errors and create a new registration file * reinstatement of the ACK file to associate the codes assigned to the works

Specifics of the data to be transmitted in the CWR

The CWR to be transmitted to a PRO or to a sub-publisher must imertively contain the following information:

  • which actors are controlled or not
  • the names and surnames of the actors must be separated - a function in Le Sage makes it possible (: ref: atelier_reparations).
  • the lettering must be well informed in order to explain the chains of rights (: ref: atelier_reparations).
  • the PRO agreement attached to the sub-publisher. This information is not required for US filings.
  • the total of copyright payouts must equal to 100%
  • any work must at least contain an author / composer and a title.
  • each actor must have a role (standardized)
  • when the CWR is for SACEM: indicate France as the territory of the sub-publisher and SACEM as DE / DR companies in the sub-publisher’s file.

Avertissement

Les acteurs du domaine public « DP » doivent être marqués comme non contrôlés et avoir le code IPI suivant : 00648650910.

Module CWR : catalogue fixing workshop

The CWR module in the catalogue fixing workshop detects the possible errors in the works you want to export. You be able to isolate them, with the « List » button and rework them.

CWR

Export

Catalog export :

  • Type of export : CWR
  • Choose the group
  • PRO : choose the PRO you want to send it to
  • The company’s name
  • Recipient : depends on the PRO chosen
  • File : file in which the CWR will be exported